and it’s time for some no-holds-barred combat accounting! Hooah!
Evaluating the Weights on the Balance Scale
Everything of value in a company falls into three primary categories. Each of these categories represents a portion of the balance sheet:
Assets: Assets include anything of value that currently belongs to the company or is currently owed to the company. Remember that the company purchases all assets by using capital acquired by incurring debt and selling ownership, so the total assets must balance with the cumulative totals of the other two portions of the balance sheet (see the next two bullets).
Liabilities: Liabilities include the value of all the company’s debt that must be repaid.
Owners’ equity: Owners’ equity includes all the value that the company holds for its stockholders.
Each portion of the balance sheet begins with the things that are the most liquid at the top. In other words, the top of each portion includes the things that either must be or otherwise can be converted to cash the quickest. As you make your way down each portion, the items included gradually become either decreasingly liquid or require repayment for longer periods of time.
Understanding Assets
Assets include the value of everything the company owns and everything the company is owed. Assets fall into two main categories:
Current assets: Current assets are those assets that a company expects to turn into cash within one year or, for inventories that take more than a year to turn into cash (such as buildings, vehicles, and other things that are usually expensive items), those assets a company expects to sell within one year.
Long-term assets: Long-term assets are those assets that will take more than one year to turn into cash or that are otherwise not intended to be sold yet (but can be sold, if necessary).
Note that a few assets don’t fall into either of these categories. That’s where the last two sections of the assets portion come into play — intangible assets and other assets. I discuss both later in this section.
Current assets
This section outlines the subsections of the current assets portion of the balance sheet from the most liquid to least liquid.
Cash and cash equivalents
Cash and cash equivalents are the most liquid assets a company has available. In other words, they’re the assets that the company can most easily turn into cash because, well, they’re already cash. Cash refers to the money a company has on hand, while cash equivalents refer to savings accounts and such, from which the company can withdrawal cash quite easily, although at times the bank can temporarily restrict access.
Marketable securities
The second most liquid asset that a company has available is everything that falls into the category of marketable securities, including banker’s acceptances, certificates of deposit (CDs), Treasury bills, and other types of financial products that have maturity dates but that companies can withdraw from or sell very easily if necessary.
Accounts receivable
The accounts receivable category includes the value of all money owed to a company within the next year. Note the important distinction between money that’s owed in the next year and money that’s likely to be paid. Unfortunately, sometimes people refuse to pay what they owe. In these cases, the receivable remains receivable until either the money is paid or the period in which the money is due passes.
After the period passes, the company subtracts the value of the account owed from accounts receivable and transfers it to a subaccount called allowances. Allowances include the value of the money that’s still owed and past due but has yet to be written off as uncollectible (which is considered an expense). Usually, the accounts receivable entry looks something like this:
Inventories
The inventories category includes the value of all supplies that a company intends to use up during the process of making and selling something. Inventories include the raw materials used in production, the work-in-process products (partially completed products), end products ready for sale, and even basic office supplies and goods consumed in production (such as stationary used in offices, oil carried on delivery trucks for regular maintenance, and so on).
Income tax assets
Income tax assets include two forms of income taxes. The first is one that many people are familiar with: tax returns. When a company is set to receive money back on its taxes, that money becomes a short-term asset until the company receives it, at which point it becomes cash.
The other form of tax asset is the deferred tax, which occurs when a company has met the requirements to receive a tax benefit but has yet to receive it. For example, a company that experiences losses one year can file those losses the next year rather than the current year, so the value of its losses would be a deferred income tax asset that would decrease any income tax owed the next year.
Prepaid accounts
When a company pays for some expense in advance, the value of that prepayment becomes an asset (called a prepaid account) for which the company will receive services in the future. Consider insurance as an example. If a company prepays its insurance for a full year, the full dollar amount paid will add to the value of the company’s prepaid accounts. Every month, the company decreases
Other current assets
The other current assets category is a rather common one to find on the balance sheet, but it means different things to different companies. Generally, it’s an all-inclusive category for any assets that are expected to turn into cash within a one-year period but that aren’t listed elsewhere on the balance sheet. Other current assets may include restricted cash, certain types of investments, collateral, and pretty much anything else you can think of.
Long-term assets
The
