the “Resurrecting records from the Recycle Bin” section, we show you how to bring recently deleted records back to life.
• Follow this record. If you have Chatter enabled, you’ll see a green circle with a white plus sign (+) in it to the right of the Del link. Clicking this plus sign changes the green circle to a blue checkmark that signifies that you are now following that record. Any updates, modifications, or discussions made on that record will show up in your Chatter feed so you can stay informed.
FIGURE 3-9: Re-sorting a list.
Building a custom list view
If you have a particular way that you like to look at records, you can build a custom list view. If you have the right permissions, you can share this view with other groups or your entire organization. (Or maybe you should just keep your views to yourself.)
To create a custom list view (using Contacts as the example), follow these steps (which apply to all tabs):
1. Click the Contacts tab.
The Contacts home page appears.
2. To the right of the View drop-down list, click the Create New View link.
A Create New View page appears.
3. Name the view by typing a title in the View Name field.
For example, if you want to create a list of your contacts that are senior executives, use a title like My Senior Execs.
4. Select whether you want to search All Contacts or just My Contacts by selecting one of the two radio buttons.
In this example, select the My Contacts radio button.
5. Type the campaign name into the Campaign Name field.
For this running example, assume that your marketing manager created campaigns. You may want to tie a campaign to filter your List View after identifying which contacts you want the view to search.
6. (Optional) Below the Filter by Additional Fields heading, enter search criteria.
A basic criteria query is made up of three elements:
• Field: The leftmost box is a drop-down list of all the fields on the contact record. In this example, choose Title.
• Operator: The middle box is a drop-down list of operators for your search. That sounds complicated, but it’s easier than you think. For this example, select the Contains option.
• Value: In the rightmost box, type the value that you want in the search. In this example, you might type vp, vice president, ceo, cio, or cto.
7. Select the columns that you want to have displayed by selecting a value from the drop-down lists in some or all of the fields provided.
Although Salesforce’s preset views have common fields, such as Phone and Email, you can select any of up to 15 fields to display on your custom view page.
8. Decide whether you want others to see your custom view.
Administrators and certain users have this permission. Your decision is made simple if the step doesn’t appear. Otherwise, select one of the three options. (Basically, the three radio buttons translate to none, all, or selective.) If you choose the third option, use the drop-down list to select a group and then click the arrows to move that group into the Shared To column.
9. Click Save.
A new list view appears based on your custom criteria. If you don’t get all the results that you anticipate, double-check and refine the filter criteria. For example, if your list should include directors but doesn’t, click the Edit link and update the view.
Reviewing the Recent Items section
On a tab’s home page, just below the views, you see a Recent Items section. (The name of the item will match whatever type of record you’re on. For example, Recent Accounts is the section name if you’re on the Accounts tab.) This section comes with three or four relevant columns that you can modify. You can see as few as 10 items and as many as 25 items at a time by clicking the link at the bottom of the table.
To test the Recent Items section (by using Leads as the example), go to the Leads home page and follow these steps (which you can apply to all tabs):
1. In the Recent Leads section, select an option from the drop-down list at the upper-right corner of the table.
The table reappears with changes based on what you select.
2. Click a link in the table to go to a record.
The detail page appears, displaying the record and related lists.
3. At any time, click the New button in the upper middle of the table to create a new lead record.
A New Lead page appears in Edit mode, ready and waiting. (See Chapter 7 to read more about the fields in the Lead record.)
Reviewing common reports
In the lower-left corner of a tab’s home page, Salesforce displays a small selection of commonly used reports associated with that tab. You can click a link to go directly to the report or click the Go to Reports link, which takes you to the Reports home page.
Tooling through the Tools section
In the lower portion of a tab’s home page, Salesforce provides a set of unique tools associated with a particular tab. Depending on which tab you’re viewing, use these tools to help you manage and maintain records within that tab. For example, on the Accounts home page, in the Tools section, you can click the Merge Accounts link to merge duplicate accounts. See the related chapters later in this book for details on using specific tools.
Late in 2015, Salesforce.com debuted a revamped user experience in Salesforce, called Lightning Experience. It was based on extensive user research and provides a look and feel that better prepares new users for an experience that’s effective across multiple access methods. Salesforce users are no longer just using a computer and web browser to access their company’s version of Salesforce.
