id="x7_c02_fig_0001" alt="image"/>Figure 2-1: The iPad’s sign-in screens for iCloud (top) and iTunes (bottom).
Choosing between iTunes Backup and iCloud Backup
Everyone should back up his or her iPad, but if you use an iPad for work, you have an extra measure of responsibility to ensure that your settings and other data are backed up so that you can retrieve them if your iPad is wiped, damaged, lost, or stolen, minimizing the downtime for you and your business.
The pros and cons of each backup option
Apple has designed the iPad so that it can work without ever connecting to a computer, using iCloud to back up key information. An iPad can also connect to a computer via iTunes, which gives it more capabilities. And even if you do connect your iPad to your computer’s iTunes, you have a choice of where you back up the iPad’s data: to iTunes or to iCloud.
The pros of backing up to iCloud are that the backup occurs anywhere you are, as long as you have Internet access through a Wi-Fi connection and your iPad is connected to a power source. Each day, the iPad will back up photos and videos in the Photos app’s Camera Roll, your device settings, your apps’ data (but not their files), your Home screen organization, all your text messages (iMessage, and – if your iPad has a cellular radio – SMS and MMS), and ringtones.
The pro of backing up to iTunes is that in addition to everything that is backed up to iCloud, iTunes also transfers all the files stored by apps on your iPad. Plus, if you enable encrypted backup in iTunes, all your passwords are backed up as well. As with iCloud backup, the iPad backs up automatically once each day. But for iTunes backup to work, both your iPad and iTunes on your computer have to be running, and the two devices need to be connected via a USB cable or both need to be on the same Wi-Fi network.
As you can see, an iTunes backup stores more but requires that you use iTunes on a computer. If you’re on the road a lot, you might go weeks without a backup. Or your company might disable iTunes access on your iPad as part of its mobile device management policies (see Chapter 3), so you can’t use iTunes.
Setting your backup choice
Apple doesn’t let the iPad back up to both iTunes and iCloud, so you have to make a choice, unfortunately. Only you can decide the best backup location. Here’s where you apply the decision you make:
✔ In iTunes on your computer, select your USB– or Wi-Fi–connected iPad from the Devices list, go to the Summary pane, and select either iCloud or This Computer (for iTunes). To enable Wi-Fi backup for iTunes, also select the Sync with This iPad over Wi-Fi option. Likewise, to enable encrypted iTunes backup, also select the Encrypt iPad Backup option.
✔ On your iPad, go to the Settings app, tap iCloud, tap Backup, and then set the iCloud Backup switch to On to enable iCloud backup and Off to enable iTunes backup.
You can change this backup choice at any time. What you can’t do is have both types of backup enabled at the same time.
Manually back up your iPad
Even though your iPad will back up daily if it has a connection to the Internet or to iTunes, you can back up the iPad at any time.
For iTunes backup, select your iPad from the Devices pop-over in iTunes and click Sync to manually back up your iPad. On the iPad, go to the Settings app, tap General, tap iTunes Wi-Fi Sync, and then tap Sync Now. (If Sync Now is grayed out, make sure that iTunes is running on your computer and is connected to the same Wi-Fi network as your iPad. The button should become active when those conditions are met.)
For iCloud backup, go to the Settings app, tap iCloud, tap Backup, and then tap Back Up Now. To see and control what is backed up to iCloud, go to the Settings app, tap General, tap Usage, tap Manage Usage in the iCloud section, and tap your iPad’s name to get the screen shown below.
Setting Up Business Mail, Contacts, and Calendars
An iPad lets you set up multiple accounts, so you can work with both business and personal email from the Mail app. Ditto for your calendars and contacts. Even though you have multiple accounts active, with a unified Inbox view in Mail, their data is not commingled – your business messages are kept separate from your personal messages, so replies are from the account that received them. You can even have separate email signatures for each account, so work emails get your business info while your personal emails don’t.
You manage your email, contacts, and calendar accounts in the Settings app’s Mail, Contacts, Calendars pane.
To add an account, tap Add an Account and then tap the account type for the service you are adding. Your options are iCloud, Exchange, Google, Yahoo!, AOL, Outlook.com, and Other, which lets you add email services using the widely used IMAP and POP protocols.
Most businesses use Exchange (which includes Microsoft’s new Office 365 service), which you set up by tapping Exchang. Some businesses use email servers running the IMAP protocol, which you set up by tapping the Other option. And some businesses use Google accounts, which you set up by tapping Google.
Enter the settings requested for the account type you selected. (You may need to get the details from your IT department, or see what they are in your email client, such as Outlook or Apple Mail, on your computer.)
After you enter the correct settings, you choose which services to use for that account, as Figure 2-2 shows. The business services available vary based on the account type, but the possibilities are Mail, Contacts, Calendars, Reminders, and Notes. Use their corresponding switches to turn a service on or off. You can enable any combination of services per account. For example, you may want to enable your personal Gmail but not your Google contacts on an iPad primarily used for work.
Figure 2-2: Each mail account can have several business services available for use on the iPad.
