you can either
✔ Drag the mouse pointer across it (holding down the left mouse button)
or
✔ Click where you want to start and then hold down Shift as you press the arrow keys to extend the selection.
When text is selected, its background changes color. The color depends on the color scheme in use; with the default color scheme, selected text is blue.
In Excel, you usually want to select entire cells rather than individual bits of text; when the cell is selected, any formatting or other commands that you issue applies to everything in that cell. To select a cell, click it. You can extend the selection to multiple cells by dragging across them or by holding down Shift and pressing the arrow keys.
To select a graphic, click it with the mouse. Selection handles (white squares) appear around the outside of it. Figure 1-14 shows a selected graphic in Word.
When a graphic is selected, you can do any of the following to it:
✔ Move it. Position the mouse pointer on the graphic (not on the border) and drag.
✔ Copy it. Hold down the Ctrl key while you move it.
✔ Resize it. Position the mouse pointer on one of the selection handles and drag.
✔ Delete it. Press the Delete key.
✔ Rotate it. Drag the rotation handle, which is the circular arrow above the graphic.
While you’re working in an Office application, you might want to zoom in to see a close-up view of part of your work, or zoom out to see a bird’s-eye view of the whole project. The lower the zoom percentage, the smaller everything looks – and the more you can see onscreen at once, without scrolling.
Word, Excel, and PowerPoint all have the same zoom controls, located in the bottom right corner of the application window. (There are also zoom controls on the View tab in each application.) Figure 1-15 shows the zoom controls on the status bar.
✔ Drag the slider to adjust the zoom (to the left to zoom out, and to the right to zoom in).
✔ Click the minus or plus button (at opposite ends of the slider) to slightly zoom out (minus) or in (plus).
✔ Clicking the number of the current zoom percentage opens a Zoom dialog box, which shows more zooming options.
Each Office application has a variety of viewing options available. Each view is suited for a certain type of activity in that application. For example, in Word, you can choose Draft view, which is speedy to work with and presents the text in a simple one-column layout. Or you can choose a Print Layout view, where you can see any special layout formatting you applied, such as multiple columns.
These views are available:
✔ Excel
• Normal: Displays a regular row-and-column grid.
• Page Break Preview: Shows a zoomed-out version of the worksheet with page break lines that you can drag to adjust where they fall.
• Page Layout: Displays the content as it will appear on a printed page.
✔ Word
• Read Mode: Optimizes the display for onscreen reading. You cannot edit the document in this view.
• Print Layout: Shows the document approximately as it will be printed, including any layout features, such as multiple columns.
• Web Layout: Displays the document as it will appear if saved as a Web page and published on a Web site.
• Outline: Displays the document as an outline, with headings as outline levels.
• Draft: Displays the document in simple text form, in a single column.
✔ PowerPoint
• Normal: This default view provides multiple panes for working with the content.
• Outline: The same as Normal view except instead of thumbnails of each slide you see a text outline of slide content.
• Slide Sorter: All of the slides appear as thumbnail images, which is useful for rearranging the order of slides.
• Notes Page: Each slide appears as a graphic on a page where notes are displayed.
• Reading View: Similar to Slide Show view except in a floating window rather than full screen.
• Slide Show: The presentation is shown to the audience, one slide at a time. The Slide Show view controls appear on the Slide Show tab, rather than on the View tab with the other views.
Each application has shortcut buttons to a few of the most common views. You can find these buttons to the left of the Zoom slider, as pointed out in Figure 1-15. Hover your mouse over a button to find out which view it selects.
Enjoying the tour so far? There’s lots more ahead in Chapter 2, where I continue walking you through the important features that the Office apps have in common.
Chapter 2
Exploring the Common Features of Office 2016
Get ready to.
