not in a leadership position, ideally you should enrol someone who is, to provide a ‘licence to operate’ and some high-level ‘air cover’ for when you do. I encourage clients to put a ‘dotted line’ around a few months during which people have permission to try new things and, if necessary, make mistakes without reprisal.
This doesn’t mean you can’t operate solo, but all good 007s have their Ms to watch their backs and their Qs to provide them with the baddy-neutralising pen and amphibious getaway car.
What you should bring with you
In the saddle bag of the Real Meeting revolutionary you won’t find posters, HR charts or books on management. They are not interested in knowing about real meetings. They are determined to have them.
I like to recommend that every self-respecting Real Meeting-ista carries the following must-have pieces of equipment:
You need something as dramatic as a chainsaw to slice through the dense undergrowth of ‘nearly meetings’ and clear a giant hole to let the light in. Secateurs are essential to shape and refine the few meetings you actually do have. The bad meeting habits of your colleagues are hard as concrete and have deep foundations. You’ll need something as strong as Semtex to detonate those. And you need a glue gun to make sure the changes you make in meeting practice actually stick.
Clients who knew I was writing this book wanted me to pass on a couple of additional must-have items; this time not metaphorical ones.
Virginie was so fed up with people arriving late at her meetings she borrowed a large plastic chicken toy from her pet dog and presented it to the colleague who arrived last. The team loved the idea and a new ritual was born. Today any team member who dares to arrive after the agreed start time has to keep the chicken prominently on their office desk until the next monthly meeting as a silent and potent mark of public shame. It’s a playful and effective deterrent.
Recycling-minded companies are finding all sorts of uses for discarded plastic water bottles; waterproof fleeces, jewellery, solar heating panels, insulation, desk tidies. Alain and Bill, two resourceful clients who both have a scientific background, discovered a wonderful new application of the empty water bottle to improve attention in meetings, as Bill explained:
Alain always used to punch me in the arm when I lost attention and drifted off into working on my laptop. And I used to return the favour. But Alain is a big fellow and a punch from him really used to hurt. One day I had just finished drinking a bottle of water and saw him on his BlackBerry, and before I thought about it I bounced the empty bottle off his head. It was just as effective as the punch and much less effortful for both of us. And it’s catching on. Last week Martine, another colleague, launched one across the room at Francesca who was tapping away at SameTime. Now when we meet as a leadership team we always make sure we have an empty water bottle to hand.
‘Good luck. You are going to need it.’
I was at dinner in Italy with a career US diplomat. As you might expect from someone who has being doing that job for 20 years, he was a charming, engaging and calm individual. Until I mentioned I was writing this book.
‘Meetings! Meetings have been the bane of my career. They are pointless! A complete waste of time!!’ He was standing by this point and, I swear, waving a bread stick. ‘I say NO to all meetings now. All except one. I do one meeting a week just to remind myself why I don’t go to any others!!!’.
He eventually calmed down, but when I left the dinner he took me to one side. ‘Good luck,’ he said, like he was sending me into Da-Nang on a one-way mission. ‘You’re going to need it.’
He does have a point. If you really mean to change the way you meet, you are going to be messing with the culture of the business and the deep-seated habits of its employees. You’re going to discover that very often the meetings are not the problem, they are a symptom of the problem. You are going to be upsetting the status quo. It could get messy.
Great meetings are a noble destination. The question is, are you prepared to do what it takes to get there? [CUE: stirring action movie soundtrack with snare drums and lone bugle. Distant at first but building to the end of this chapter.]
We’re not looking for trainers (training coming as it does from the Latin to drag) but for undercover agents of change.
This isn’t about moving the paper clips around. It’s about setting off a meeting revolution in your business. And that’s going to need meeting revolutionaries. We are looking for people who want to make a difference and understand you may need to be a bit naughty to achieve that. It’s for people who want to see a real difference in their meetings and for that effect to last. (How am I doing in enrolling you, by the way? This wouldn’t be a bad way to set intent and engage people at the beginning of a meeting. Particularly if you add a warning …)
But, before you volunteer, there’s something you should know. It’s a dangerous world out there in Nearly Meeting Land. The inhabitants don’t like to be pushed around. They’ll just push back. This is not for the shy or the unadventurous! You’re going to have to be missionary, secret agent, psychologist and aid worker rolled into one.
Before you sign up, ask yourself: are you the sort of person who could …
