As you know from the rest of your business experience, if something isn’t important enough to schedule, it never gets done. Social media, like the rest of your marketing efforts, can easily be swallowed up by day-to-day demands. You must set aside time for it and assign tasks to specific people.
Controlling the time commitment
Social media can become addictive. If you truly like what you’re doing, the time problem might reverse. Rather than spend too little time, you spend too much. You might find it difficult to avoid the temptation of continually reading what others have to say about your business or spending all your time tweeting, streaming, and posting.
Just as you stick to your initial dollar budget, keep to your initial time budget, at least for the first month until you see what works. After you determine which techniques have the greatest promise, you can rearrange your own efforts as well as your team’s.
Selecting activity days
One way to control the time you spend on social media is to select specific days and times for it. Many business people set aside regularly recurring blocks of time, such as a quiet Friday afternoon, for marketing-related tasks, whether they’re conducting competitor research, writing press releases or newsletters for the following week, obtaining inbound links, or handling their social media marketing tasks.
Other people prefer to allocate their time early in the morning, at lunchtime, or just before leaving work each evening. The time slot you choose usually doesn’t matter, unless you’re offering a time-dependent service, such as accepting to-go orders for breakfast burritos via Twitter.
Allowing for ramp-up time
Even if you’re the only person involved, allow time for learning before your official social media launch date. Everyone needs time to observe, to master new tools, to practice posting and responding, to experiment, and to decide what works before rolling out your plan.
Developing your social date book
There are as many ways to schedule social media activities as there are companies. Whatever you decide, don’t leave your schedule to chance.
Larger companies may use sophisticated project management software. Some offer a free trial such as Basecamp (https://basecamp.com) and Smartsheet (www.smartsheet.com), whereas others are available as freemium proprietary solutions, such as MOOVIA (https://site.moovia.com) or as open source programs such as GanttProject (www.ganttproject.biz). For more options, see http://alternativeto.net/software/smartsheet or www.workzone.com/blog/smartsheet-alternatives. Alternatively, you can schedule tasks using spreadsheet software.
However, the simplest solution may be the best: Calendar software, much of which is free, may be all you need. Paid options may merge schedules for more people and allow customized report formats. Several options are listed in Table 4-1. Look for a solution that lets you
Choose a display by day, week, or month or longer.
List events or tasks in chronological format.
Select different time frames easily.
Easily schedule repeat activities without requiring duplicate data entry.
TABLE 4-1 Calendar Software
| Name | URL | Free or Paid |
|---|---|---|
| Calendar and Time Management Software for Windows Reviews |
http://download.cnet.com/windows/calendar-and-time-management-software
|
Free, shareware, and paid |
| Connect Daily |
www.mhsoftware.com/connectdaily.htm
|
Paid, free trial |
| Keep & Share |
www.keepandshare.com
|
Paid, free trial |
| Google Calendar |
www.google.com/calendar
|
Free |
| Thunder Lightning Calendar |
www.mozilla.org/en-us/projects/calendar
|
Free, open source |
| Trumba |
www.trumba.com/connect/default.aspx
|
Paid, free trial |
| Yahoo! Calendar |
|
