the Font dialog box, as shown in Figure 1.8, click the Hidden check box under Effects.4 Click OK.
FIGURE 1.8 Font dialog box
Now the text is hidden and doesn't show up at all, which leaves you with the potential pitfall of accidentally deleting hidden text. So how do you show the text again?
You'll need to show hidden text for the entire document, as I'll describe in the next section. However, if you know where the hidden text is located, then select the text before and after the hidden text. Now you can repeat steps 2–4 and you'll see your text restored.
For the Entire Document
You can tell Word to hide text for the entire document and yet still view the hidden text (with some formatting). This is especially useful if you've lost track of your hidden text. Here's what to do:
1 Click the File menu option.
2 Click Options at the lower left of the File window.
3 In the Word Options dialog box, as shown in Figure 1.9, click Display in the menu at the left side.
4 Click the Hidden Text check box under “Always show these formatting marks on the screen” to show all text with hidden text formatting.
5 Click OK.
FIGURE 1.9 Word Options dialog box
Now all of the hidden text in your document has a dotted black line underneath the hidden characters. If you share the Word document itself, the other person will be able to see the hidden characters. When you save the document to another format (like PDF) or print it, the hidden text doesn't appear.
EXERCISE 1.1 Navigating and Modifying Text in a Document
1 Open an existing Word document, preferably one that has multiple pages.
2 Open the Navigation pane.
3 Search for a word and click one of the results in the list to have Word highlight the result on the page.
4 Replace the word you found by opening the Find And Replace dialog box.
5 Since the word you want to replace is already in the Find box, type the new word in the Replace box.
6 Replace all of the words in the document.
7 Continue by scrolling to the end of the document. An easier way to get to the end is to press Ctrl+End on your keyboard.
8 Add a new link to the bottom of the page that links to the top of the document.
9 Select a sentence within a paragraph and hide it.
10 Unhide the sentence.
Formatting Documents
Word uses a basic template, which Word calls the Normal template, for a new document, which Word calls a blank document. When you create a new document, you can also select from various built‐in templates, such as a brochure.
However, if you want to format a document to fit your specific needs, you should start with a blank document and then set up your document pages. In this section, I'll tell you how to set up document pages as well as how to create and apply styles to text. Styles are a great way to apply formatting quickly to more than one block of text.
You may also want to create headers and footers that run at the top and bottom, respectively, of every page. For example, you can add a page number as a footer if you have a long document. I'll talk about those as well as how to create a background on each page, such as adding the word “DRAFT” to a document that you want to make sure your readers understand isn't final yet.
At the end of this section, I'll have an exercise for you so that you can learn for yourself how to use Word's tools to format your documents.
Setting Up Document Pages
When you open a blank document for the first time, document pages have a default size, margins, orientation, columns, and more. If you need to change any of your page settings, start by clicking the Layout menu option.
Now that you see the Layout ribbon, the Page Setup section shown in Figure 1.10 sports seven options that you can click to alter your document layout:
Margins
Orientation
Size
Columns
Breaks (including page breaks)
Line Numbers (which lets you add line numbers to your document)
Hyphenation
FIGURE 1.10 Page Setup section
The Paragraph section is to the right of the Page Setup section. Here you can view and change the paragraph indent to the left and right, as well as the spacing before and after each paragraph.
The Arrange section is the last section in the ribbon. Here you can arrange a selected object on the page so that it appears where you want it.
Applying Style Settings
Styles are a great way to save formatting information so that you can apply the style to selected text in your document.
When you select text, a pop‐up menu appears above the selected text. In this menu, you can apply a style by clicking Styles in the list and then clicking a style tile. Each tile shows you what the text looks like with the style applied.
There are two other ways to find and apply styles: through the Design menu and in the Styles pane.
Design Menu
When
