Add the services the PMO delivers
Plenary presentation to the class
Assignment 2: Blueprint
In (affiliate) groups:
• Draw a blue print for a corporate PMO or the one you would like to create in your own organization (15 min)
• Present to the group (10 min)
Assignment 3: Outline plan
Individual or (affinity) groups:
• Create an outline plan for the establishment of the PMO described in the blueprint in the previous assignment (15 min)
• Present to the group (10 min)
Assignment 4: Center of Excellence
Individual or (affinity) groups:
You are a member of the center of excellence and you have to facilitate a lesson learned workshop (10 min).
• Create a possible agenda for the workshop
• Put the answer on a flip-over and discuss
Assignment 5: Tools
Individual or (affinity) groups:
• Create a list (or drawings) of the tools you are using in your organization
• Prepare to explain your tools (15 min)
Assignment 6: Techniques
Individual or (affinity) groups:
• Create a list (or drawings) of the techniques you are using in your organization
• Prepare to explain your tools (15 min)
Assignment 7: Risks
Individual or (affinity) groups:
• What do you see as the biggest risks for a P3O organization in your organization?
• What can you do to mitigate these risks (10 min)?
Assignment 8: Vision statement
You are going to re-vitalize or build your PMO. Your vision statement will help to create buy-in for your ideas.
Individual or (affinity) groups:
• Create a vision statement
Answers and explanations assignments
The assignments do not have a clear-cut answer, partly because they are practical assignments. It is important to evaluate the assignments and to pay extra attention that certain aspects are used during the assignments.
The answers/explanation to the assignments give you subjects to discuss in the evaluation. The following aspects need to be present in giving a full explanation of the assignment.
Explanations 1: Describe the setup of your own PMO
• Do this exercise at the beginning of the class
• Keep the flipcharts at the wall (for references during the training)
Explanations 2: Blueprint
Must include elements of processes, organization, technology and information and performance levels:
Processes
• Portfolio planning
• Financial management
• Business/ ICT-architecture
• Portfolio management
• Governance and reporting
• Procurement/ contract management
• Capacity planning/ allocation
• Benefits management
• Assurance
Organization
• Governance model changes
• Organization design P3O
• Roles P3O
• Team composition
• Competences
• Culture
Technology
• Location, housing, services
• Office applications
• Schedule software
• Budget control systems
• Configuration management
• Communication / web portal
Information
• Reporting requirements
• Rapporting formats / dashboards
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