By default, the Microsoft 365 app displays recently opened documents. If you see the file you want to open, you can click it to open it and skip the rest of these steps.
Click the place where you believe the document is stored. This example uses This PC.
If the folder containing the document appears here, click it and skip to step 6.
Click Browse.
The Open dialog box appears.
If you chose the wrong place, you can search for the file by typing part of the filename or content here.
Click in the folder list to navigate to the folder containing the document you want to open.
Click the document you want to open.
Click Open.
The file opens in the app window.
To close a file, click the Close button () in the upper-right corner. If you have not saved the file, the app prompts you to save it.
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Are there any tricks to searching for a file?
Yes. To search most effectively for a file, start by following steps 1 to 5 to locate and open the folder in which you believe the file was saved. Then, type all or part of the file’s name in the Search box and press . Files containing the search term in either the filename or as part of the file’s content appear highlighted in the Open dialog box. Word also displays files containing a close match.
Print a File
If a printer is connected to your computer, you can print your Microsoft 365 files. For example, you might distribute printouts of a file as handouts in a meeting.
When you print a file, you have two options: You can send a file directly to the printer using the default settings, or you can open the Microsoft 365 app’s Print screen to change these settings. For example, you might opt to print just a portion of the file, print using a different printer, print multiple copies of a file, collate the printouts, and so on. (Printer settings vary slightly among Microsoft 365 apps.)
Print a File
Click the File tab.
Backstage view appears.
Click Print.
You can specify the number of copies to print by clicking the Copies.
You can choose a printer from the Printer drop-down list.
You can choose to print a selection from the file or specific pages using the available settings in the Settings list.
You can select additional print options under Settings. For example, you can choose from various paper sizes and to print in landscape or portrait orientation.
If you do not see the setting you want to change, click Page Setup to view additional settings.
You can page through a preview of your printed file by clicking the previous arrow () and the next arrow ().
Click Print.
The Microsoft 365 app sends the file to the printer.
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How do I print using default settings?
If you do not need to change any of your default print settings, you can simply click the Quick Print button on the Quick Access Toolbar (QAT). If you do not see the QAT, see Chapter 1 to learn how to display it.
If the Quick Print button does not appear on your QAT, you can add it. To do so, click the More button () on the QAT and then click Quick Print in the list of commands that appears. You can also add a Print Preview and Print button to the QAT; clicking that button opens the
view appears.
